PROCUREMENT ADMINISTRATOR (Purchasing Manager)

The Procurement Administrator (Purchasing Manager) assists with inventory purchases, overhead supplies, facilities maintenance, and other services to meet the operational requirements of Syntech.

KEY RESPONSIBILITIES:

• Oversees facility maintenance and operations to include:
  • Building and property code compliance.
  • Ensures vendor qualifications; coordinates vendors and services agreements; manages issues and repairs:
    • Electrical/HVAC
    • Plumbing and Pipefitting
    • Roofing
    • Waste Management and Recycling
    • Grounds, Irrigation, Landscaping
    • Fire Suppression System
    • Fire Alarm System
    • Business Security System and Access Control
    • Pest Control
  • Elevator certification and maintenance
  • Backflow certification and maintenance
  • Custodial Services
    • Oversees custodial operations budget, supplies, and service contracts.
    • Other facility related support services
  • Contract Labor
    • Distributors
    • Contractors – Contract development, source selection, and price negotiations
  • Reviews recommendations on vendor selecting negotiations, bids, and purchase contracts.
  • Negotiates the best price and quality for the products procured; minimum of 3 competitive quotes, preferred.
  • Develops, implements, and maintains a supplier relationship and evaluation process to measure effective supplier performance and compliance.
  • Acquires hardware, custom designed and off the shelf, to support the business sales requirements.
  • Manages multiple subcontracts for new development hardware requirements, software requirements, manpower requirements, service contracts, product certifications, etc.
  • Effectively contributes and collaborates with program management, manufacturing and new development projects.
  • Communicates with department managers on inventory planning and forecasting reports that will impact the budget.
  • Works closely with R&D to source new and alternative raw materials.
  • Reviews all open orders for schedule adherence using Visual open order reports.
  • Maintains “A” item inventory spreadsheets to track inventory on hand, usage, and evaluates need to change order parameters based on the “moving target” nature of the business.
  • Establishes Statement of Work (SoW), as required; manages through project lifecycle to ensure all contracted deliverables are achieved.
  • Reviews weekly AP Report; approves vendor invoices for payment.
  • Maintains knowledge of industry requirements.

Additional Key Responsibilities

• Fleet Management:
  • Prepares annual budgets and periodic reports on operating costs.
  • Develops fleet administration standards and vehicle operating policies.
  • Purchases, leases and/or rents vehicles and equipment; requires in-depth knowledge of auto rental and leasing programs.
  • Controls maintenance, repairs, replacement and disposal of vehicles.
• Reports Overhead Costs, Expenses and Supplies:
  • Costed Bill of Materials
  • Overhead Rates
  • Profit
  • Labor Rates
• Maintains and ensures Inventory utilization via:
• ABC Analysis
• Reorder Points
• Safety Stock
• Cost Controls
• Commodity Costs
• Ensures compliance for:
  • 1^st Article Inspections
  • Injection Molds
  • Performance Bonds
• Configuration Control Board (CCB):
  • Revision Changes
  • Bill of Materials
  • End of Life
  • Board Substitutions
• Defective Materials Report (DMR):
  • DMR Form
  • Corrective Action
  • Return to Vendor (RTV)

REQUIREMENTS:

• BS in Business Management, Business Administration, Finance, Accounting or other similar field of study; will consider relevant years’ experience in lieu of degree.
• Minimum five (5) years’ buyer or purchasing experience in petroleum products or other related purchasing experience.
• Excellent relationship management skills; ability to develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
• A thorough understanding of commodity prices, procurement policies and procedures to include contract negotiation and management of subcontracts.

• Solid understanding of contracts, contract negotiations, and contract law with ability to interpret terms and conditions; CPM certification, a plus.

• Demonstratable experience with effective negotiation and purchasing strategies.
• Understands the “big picture” of business functional areas and their respective responsibilities.
• Ability to add value, reduce costs and make business improvements.

• Proficient in Visual and Microsoft Office.

• Ability to read engineering drawings.
• Possess strong organizational, analytical, problem solving, and negotiating skills.
• Ability to multi-task with keen attention to detail.

CLOSING DATE: 3/31/23

Syntech job descriptions are meant as summarizations only. They do not necessarily reflect all duties and responsibilities of a position.

Syntech is a drug and alcohol-free work environment and Equal Opportunity/Affirmative Action Employer (Minority/Female/Disabled/Veteran)